{"id":9,"date":"2016-07-27T15:59:39","date_gmt":"2016-07-27T15:59:39","guid":{"rendered":"http:\/\/resources.culturalheritage.org\/emg-review\/?page_id=9"},"modified":"2025-06-15T14:48:51","modified_gmt":"2025-06-15T18:48:51","slug":"guidelines-for-authors","status":"publish","type":"page","link":"https:\/\/resources.culturalheritage.org\/emg-review\/about\/guidelines-for-authors\/","title":{"rendered":"Guidelines for Authors"},"content":{"rendered":"\n

The Electronic Media Review <\/em>is a publication on the conservation and preservation of electronic, time-based, or new media works of art and cultural heritage. It is published online by the Electronic Media Specialty Group (EMG) of the American Institute for Conservation of Historic and Artistic Works (AIC). The Electronic Media Review <\/em>compiles post-prints (full text articles, extended abstracts, or abstracts) of presentations at the EMG specialty group session at the AIC Annual Meeting and independently submitted articles that are of interest to members of EMG.<\/p>\n\n\n\n

SELECTION<\/h3>\n\n\n\n

The Electronic Media Review <\/em>is a non-juried publication. Authors are responsible for the content and accuracy of their submissions and the methods and materials they present.<\/p>\n\n\n\n

Presentations at the specialty group session of the AIC Annual Meeting are selected by committee and based on abstracts. After presentation, authors have the opportunity to revise their texts before submitting them for publication in The Electronic Media Review; there is no further selection review of these texts. The original abstracts distributed at the meeting are published if the authors do not submit either their full article or a revised abstract.<\/p>\n\n\n\n

Independent submissions are published at the discretion of the EMG Publications Committee. The Committee considers the general merits and appropriateness of any submission, but does not attempt a detailed review.<\/p>\n\n\n\n

Authors of articles with a general interest to the conservation community are encouraged to submit their article to the peer-reviewed publication, Journal of the American Institute for Conservation <\/em>(JAIC).<\/p>\n\n\n\n

SUBMISSION OPTIONS<\/h3>\n\n\n\n

Authors may choose between three options for submissions based on AIC presentations:<\/p>\n\n\n\n

    \n
  1. Article<\/strong>: EMG strongly encourages the submission of your talk in the form of an article, and the Publications committee will help guide this process along if needed (please follow submission deadlines below).<\/li>\n\n\n\n
  2. Extended Abstract<\/strong>: If an article is not possible, an extended abstract would allow authors to get their talk published in a slightly less formal manner. This format allows authors to add pertinent images, links, and other information incorporated directly from the text used for a talk. Follow general guidelines below for as many parts as you wish to include.<\/li>\n\n\n\n
  3.  Abstract<\/strong>: All authors who have not chosen an option above will have their presentation record added to the website in the form of the abstract submitted to AIC. Authors are invited to review the abstract once it is live.<\/li>\n<\/ol>\n\n\n\n

    GUIDELINES FOR SUBMISSION <\/h3>\n\n\n\n

    Authors should submit texts electronically as an email attachment (sent directly to editor.emg at gmail dot com) in a common word-processing format such as Microsoft Word (DOCX) or Google Doc. Using the supplied template is encouraged.<\/p>\n\n\n\n

    Authors are required to follow the JAIC Style Guide and The Chicago Manual of Style<\/em>. A PDF of the Style Guide<\/a> is available from AIC. The Electronic Media Review <\/em>follows The Chicago Manual of Style<\/em>, 16th <\/sup>edition. Note that this EMG Guide takes precedence, followed by JAIC, and then CMS.<\/p>\n\n\n\n

    Texts should include the following parts as applicable (in this order):<\/p>\n\n\n\n

      \n
    1. Title<\/li>\n\n\n\n
    2. Author\u2019s name(s)<\/li>\n\n\n\n
    3. An abstract (200 word limit<\/strong>). Do not use acronyms, abbreviations, references, or citations within the abstract.<\/li>\n\n\n\n
    4. The text<\/li>\n\n\n\n
    5. Acknowledgments (if any)<\/li>\n\n\n\n
    6. Appendix (if any)<\/li>\n\n\n\n
    7. Notes (limit to 3 endnotes<\/strong>)<\/li>\n\n\n\n
    8. References (follow JAIC author-date style)<\/li>\n\n\n\n
    9. Further reading (if any)<\/li>\n\n\n\n
    10. Sources of materials (if any) listed with supplier name and address<\/li>\n\n\n\n
    11. AI Statement<\/li>\n\n\n\n
    12. Author name(s) with title and contact information. Do not include a bio.<\/li>\n\n\n\n
    13. A list of figure captions (if any).<\/li>\n<\/ol>\n\n\n\n
      Follow the guidelines below for your submission:<\/h5>\n\n\n\n
        \n
      1. Submissions must be in English and formatted to 8 \u00bd x 11 inch page size with all margins set at 1 inch. 12 point Times New Roman type is required. Single space text; one space between paragraphs. Do not indent paragraphs. Use the supplied template file to ensure correct formatting.<\/em><\/li>\n\n\n\n
      2. Do not<\/em> use a number system in section headings \u2013 use \u201cINTRODUCTION\u201d not \u201c1.0 INTRODUCTION\u201d (This differs from JAIC).<\/li>\n\n\n\n
      3. Do not use your word processor\u2019s automatic text-formatting features (e.g., for bulleted or numbered lists); simply type the symbols and text.<\/li>\n\n\n\n
      4. Do not use automatic footnotes or endnotes. In the text, type \u201c(note #)\u201d then list in the Notes section. A maximum of 3 endnotes are allowed.<\/li>\n\n\n\n
      5. Call out each figure, chart, or table within the text (i.e., fig. 1, or see table 1). Captions must be included under separate heading. Further requirements are below in \u201cIllustrations and Tables\u201d.<\/li>\n\n\n\n
      6. For citation of sources, follow the reference style described in the JAIC Style Guide (Chicago Manual of Style <\/em>author-date system).<\/li>\n\n\n\n
      7. All artists named in your text must include life dates at first mention of their name. For example, \u201cJohn Smith (b. 1956)\u201d or \u201cJane Smith (1956\u20132010).\u201d<\/li>\n<\/ol>\n\n\n\n

        ILLUSTRATIONS AND TABLES<\/h3>\n\n\n\n

        The Electronic Media Review <\/em>is published online and formatted to PDF for download. Authors are responsible for ensuring that figures and charts are legible as submitted.<\/p>\n\n\n\n

        All figures, charts, and tables must be called out within the text (i.e., fig. 1, or see table 1). You may insert figures (images and line art), charts, or tables into the text of your word-processing document for placement reference. You must also submit image files separately following the guidelines below for layout and publishing:<\/p>\n\n\n\n

        Formats:<\/strong><\/p>\n\n\n\n