Preparing your paper
The AIC Postprints follow the 2018 JAIC Style Guide, with the exception that first person voice and active tense are encouraged when appropriate. IUPAC nomenclature should be used for chemicals that do not have an accepted common name. Please reference the Chicago Manual of Style, 16th edition for any questions not specifically addressed by the Style Guide.
- Times New Roman, 12-point font
- Single space after the period at the end of each sentence
- No special Microsoft Word formatting. Please do not use footnotes, embed images, insert page numbers, utilize text boxes, or make use of any automatic citation/bibliography tools or plugins. Plain text blocks with italicized font where called for is sufficient.
Required and optional sections
(click on the images below to see an example article)
- Author (lead author should be listed first)
- Text of your article
- Acknowledgments (if any)
- Appendix (if any)
- Notes (if any) – limit of 3
- References (if any) for works directly cited in the text; follow Chicago Manual of Style
- Further Reading (if any) for works not specifically cited in the text
- Sources of Materials (if any)
- Author Information (Name, Job Title, Institution, City, State, Email)
- List of figures with captions (if any)
Please do not insert images/figures in the submitted manuscript.
Please do insert parenthetical citations (ie fig. 3) in the text approximately where you would like images/figures to appear (rather than at the end of the manuscript or as a separate document).
Figures can include photographs, illustrations, maps, diagrams, and stills from video clips (AIC’s YouTube channel can host your video and the URL will appear in the caption of the still) – anything for which you have secured the proper permissions to publish. Please contact the editors for further information if you intend to submit video clips.
Captions for each figure should be numbered and listed at the end of the text of the paper.
TIFF, JPG, or editable .doc file
Submit images at the highest possible quality
Files should be at least 300 dpi at print size (roughly 4 x 6 inches)
Image captions and citations
All images must have captions with image credits. Credits will be omitted for images by the author(s) unless specifically requested.
Each figure must be either referred to in the text, “as seen in figure 3,” or with a parenthetical citation (fig. 3).
The caption for the first overall image of an accessioned artwork must contain the following information, as applicable (subsequent captions referring to the same artwork need not repeat all information):
Fig. 3. Optional description of image. Artist Name, Artwork Title, date, materials, H x W x D cm. Institution or Collection, accession number (Courtesy of Photographer or Institution)
Submitting your paper
Authors will be invited to join a Google Drive folder named with the primary author’s last name and shared only with the editing team. You will submit your manuscript and receive the edited document for review using this folder.
- Microsoft Word document with the text of your paper only (no images), which adheres to 2018 JAIC Style Guide and the guidelines listed on this site
- Separate image files for each figure in your paper, named using the convention: Smith_fig7.jpg
- AIC Author License Agreement Form signed by the primary author(s)
Permissions and copyright
Authors are responsible for the accuracy of their submissions and for the methods and / or materials they present. Authors must ensure that they have all necessary permissions to publish the images in their paper. Under a licensing agreement, individual authors retain copyright to their work and extend publication rights to AIC.
Submissions are due July 15, about 2 months after the meeting, to allow for incorporation of feedback received from the audience. Editing will be done on a rolling basis, with the goal of publishing prior the next annual meeting. Please email editors at email@example.com for questions about submission deadlines and extensions.
How we handle review
- Postprint Editors will review your initial submission for clarity and content, and adherence to the JAIC Style Guide. They will suggest changes, check references, pose questions, and request more information as needed. The Track Changes feature in Google Docs will be enabled, allowing authors to accept and reject suggested revisions as they wish.
- The reviewed document will be returned to the authors for revisions based on these comments.
- The revised draft will be sent to an outside publishing vendor who will perform copy editing and layout editing.
- Authors will be sent a final publication proof, and are asked to use the “Final Proof Review Checklist” below to check for any errors before the article is published.
Cross Publication with JAIC
Cross publication in JAIC is encouraged. Please inform the editors if you intend to publish in both. For guidance on this process, feel free to contact us at firstname.lastname@example.org and check out the links below:
- Common Misconceptions about Publishing in JAIC
- Transform your conference paper into a prize-winning journal article
- Tips for Preparing JAIC Articles and Notes (see especially “The Mechanics of Writing for JAIC, Part I”
Final proof review checklist
For use by authors in the final stages of editing who have received a proof of their article from Postprints Editors
As the copyediting and formatting processes have involved the conversion of your manuscript from one digital format to another, there may be errors in unexpected places in the document, so do read thoroughly.
Please assist us in presenting your work in its best light by carefully checking for accuracy in the following areas – they include items that you as authors are most qualified to review.
Names and Contact Information
- Spelling of authors’ and collaborators’ names throughout the document
- Contact information in author biographies
Images and Captions
- Cropping of images; inclusion and position of indicating arrows, call-outs, or superimposed letters
- Tombstone information found in the first image of each object
- Correlation of in-text figure citations to the proper images
Credits and Acknowledgments
- Specific credit line requests from Institutions or image copyright holders
- Spelling of individuals and institutions in the Acknowledgments section (and in the body of the text)
Sources of Materials
- Complete and accurate listing of all proprietary products and their suppliers or manufacturers (please note that the JAIC Style Guide does not allow trademark, registration, or copyright symbols)
- Live URLs for all links provided, along with dates accessed (Accessed DD Month, YYYY).
While we are unable to support any major revisions at this stage, if you notice these or any other issues with your article, don’t hesitate to contact us at email@example.com.