ECPN MEETING MINUTES
Monday, January 30, 2012
Conference Call Attendees:
Molly Gleeson (Chair)
Eliza Spaulding (Vice Chair)
Carrie Roberts (co-Professional Education and Training)
Megan Salazar-Walsh (co-Outreach Coordinator)
Amy Brost (Communications Officer)
Stephanie Lussier (Board Liaison)
Ryan Winfield (AIC Staff)
Ruth Seyler (AIC Staff)
Gwen Manthey
Robin O’Hern (CSCP)
Rebecca Rushfield (ETC)
Stephanie Porto (CAC-ECC)
Amber Harwood (CAC-ECC liaison)
Abigail Charnov (Architectural Conservators)
Genevieve Bieniosek (E&T Committee)
Lee Ann Barnes Gordon (OSG liaison)
1. Roll Call – Eliza Spaulding took roll.
2. Minutes Approval (Molly) – December meeting minutes were approved.
3. Welcome Abby Aldrich, our new Co-Chair of Professional Education and Training (Molly) – Replacing Amber Kerr-Allison, will serve until the 2013 AIC annual meeting.
4. AIC 2012 Meeting
a. ECPN Informational Meeting (Molly) – Informational meeting, open to all attendees, Tue. May 8 from 5-6 pm. Same day as workshops and tours. Eliza and Molly will organize it and print the agenda. Hoping committee members, board and staff liaisons will all be there. Can begin discussing how to promote these events. Tue. May 8 following the meeting, 6 pm, the Happy Hour will begin.
b. ECPN Happy Hour (Megan) – Bar in the Hyatt, hoping for about 30-35 people. They can accommodate up to 50 people. There is a rooftop bar/nightclub in a neighboring hotel, with a Tue. night movie event, so it was not a good fit. Not as conducive to conversations. Other nearby venues were also nightclubs. Bar in the Hyatt was the best choice. May also get more people being located in the conference hotel. Ruth will help, and liaise with the hotel so they are aware that this event is part of the AIC Annual Meeting. As point person, Ruth can also help to determine the best location, because she will be visiting the venue before the meeting. Happy Hour and time can be promoted in advance, even if venue is not final.
c. Portfolio Session (Carrie) – Invitation to program leaders went out last Friday. One student already responded. Carrie is informing interested students of the times for the session, and after all responses gathered, will discuss how to follow up. Thursday break, 10 a.m., and lunch in Exhibit Hall from noon to 1 p.m., and then a break at 4 p.m. The portfolio sessions will be during the Thursday breaks. This also overlaps with the poster session at 4 p.m. and pulls traffic out of the Exhibit Hall, which is Ruth’s concern. In the future, overlapping with just one break would be better. At least, do not have the portfolio session over the lunch.
d. ECPN Poster (Carrie) – Over the past month, the poster working group has been brainstorming and gathering volunteer contributions. There have been posts to the blog, Facebook, and CIPP, to solicit input for case studies. Mid-February date to get back to people. Working group will discuss follow-up in the coming week or two. Want to have a broad range of outreach examples for the poster.
e. Promotion of AIC Events (Molly and Ruth) – Promote after early rate closes for registration. The website is still in transition, so will place this content into the new website. ECPN could start promoting events on Facebook and the blog. Content could be written and sent to Ruth and Ryan for promotional purposes. Amy, Anisha, and Megan can assist.
5. Mentorship Program Update (Ryan and Eliza) – Eliza, Ryan, Stephanie, and Molly discussed the timeline on a conference call. Ryan has reached out to current applicants, and many still interested in being matched. Ryan sent a follow-up survey to identify the specific projects the mentors and mentees are interested in. That will create more targeted goals and improved matches. Responses still coming in. Will review that information early next week, and make matches. Will continue to revise the program and roll out the revised program at this year’s AIC meeting.
6. Regional Liaisons Update (Megan and Anisha) – Have contacted potential liaisons and many have responded with interest. About a dozen (list is on the writeboard in Basecamp). Anisha is working on a blog post to announce new ones, and put out a call for more volunteers. Kick-off call sometime in February. Will do a Doodle poll to find a time that works for everyone. Give them a platform to share ideas, think about events and how to promote them, and have more experienced liaisons share tips and experiences. Calls will be quarterly. Will keep encouraging them to be involved. Would love to have people post photos, announcements, etc. on the Facebook page, to let the network know. Promote professional development opportunities across the country, and activities of allied groups. Molly asked that Megan and Anisha copy Ruth, Ryan, Stephanie, Molly, and others on the ECPN committee to see if they want to be involved in the Regional Liaison calls as well.
7. ANAGPIC 2012 (Eliza) – Eliza reached out to NYU. It will be April 12-14. Eliza asked Michele Marincola for a 10-minute presentation by ECPN. Professor Marincola indicated that the program was very full already, but she would look for other windows for a presentation. Eliza responded that a 5-minute talk would work, or an alternative could be a handout or flier to be included with the conference material. Amy indicated that she did a flier for last year’s ANAGPIC. Can be updated for this year. This can be discussed on our next call. Molly indicated that adding the events scheduled for the annual meeting would be great. Genevieve mentioned that hearing Ryan talk about ECPN at last year’s ANAGPIC was valuable, and so was the flier. The idea of a poster was discussed but then dismissed, thinking that it wasn’t a good fit with the rest of the posters at ANAGPIC, which often focus on student research.
8. Student research database (Carrie) – Questionnaire was developed to get feedback on the concept, and gauge interest in and commitment to the project. Questionnaire to seven programs. Have gotten some critical feedback from three of the programs so far. Need to see if remaining programs intend to answer the questionnaire, or intend to support the project. Waiting for NYU, Buffalo, Penn, and University of Texas. Busy time during applications, but important to gauge their interest. Carrie asked if anyone could inquire with their program leader. Megan will speak to Buffalo. Rebecca can speak to Michele at NYU. Molly will contact UPenn and UT. Carrie will provide all with a few summary questions to ask the programs. Working group will schedule a call to discuss all feedback, after giving it a week to see if the summary questions can be answered.
9. Forum call survey (Amy and Ryan) – The idea is to hold quarterly Forum Calls where the wider ECPN network is invited to call in and participate in a discussion on a specific topic of interest. The monthly calls, by contrast, are mostly focused on committee business, and despite the open call-in policy, it is rare to have new people calling in. A survey was developed to gauge interest in the idea, as well as ask the network to rate possible topics and scheduling options. It will be sent out soon, perhaps this week, pending Ryan checking with Ruth on the e-blast schedule. It will go to the ECPN interest list. The email can be forwarded on to other emerging conservators. Encourage people in the wider network to fill this out. Would like to get feedback from membership before organizing topics.
10. Canadian Association for Conservation’s Emerging Conservators Committee (CAC-ECC): introductions and discussion of future collaboration (Stephanie Porto, Amber Harwood (Queens liaison and regional representative for CAC), Meaghan Monaghan (Co-Chair)) – Communicated with the program students at ANAGPIC last year with a poster and are contributing to the ECPN blog. Want to let program students know that this group is active in Canada. Will continue posting to the blog, and also looking for more ways to collaborate. Perhaps have emerging conservators interview established conservators, and include the interview in the CAC Bulletin. However, it’s only available to members. Perhaps post them online also, as ECPN blog posts. Amber is hoping to talk about the group at ANAGPIC, and will reach out to Eliza and NYU. There will be a student poster session, but focused on research, so perhaps a flier or short talk, as ECPN was hoping to do. Eliza will coordinate with Stephanie and Amber about promoting ECPN and CAC-ECC at ANAGPIC.
11. Committee positions turning over and extending – Communications Coordinator, Amy’s position, is turning over at the annual meeting. She has served in the role since September of 2010. This vacancy will be announced in the March AIC News, and March 1 on the blog and Facebook page. Application deadline will be first week of April. New officer would be announced at annual meeting, and the new officer’s term would begin just after that. Eliza, Anisha, and Megan will extend to 2013. Eliza will be Chair for a year after 2013. This was done to bring ECPN officer terms in line with what is done on other AIC committees, which have positions that turn over at the AIC meeting.
12. Schedule date/time for next call – Tuesday, February 21, 1 p.m. The call will be pushed from the usual Monday due to Presidents’ Day. Amy cannot attend. Eliza will take minutes.
13. Wiki Edit-a-Thon – Ending tomorrow. Will discuss ECPN involvement on next call.
Next call: Tuesday, February 21, at 1 pm ET.
Respectfully submitted,
Amy Brost