ECPN meeting minutes from November 11, 2013

ECPN Conference Call Minutes
November 12, 2013
Submitted by Kendall Trotter
Network:
Eliza Spaulding (Chair)
Megan Salazar-Walsh (Vice-Chair)
Michelle Sullivan (co-Professional Education and Training)
Ayesha Fuentes (co-Professional Education and Training)
Anisha Gupta (Webinars)
Saira Haqqi (co-Outreach)
Carrie McNeal (co-Outreach)
Fran Ritchie (co-Communications)
Kendall Trotter (co-Communications)
Ryan Winfield (AIC Staff Liaison)
Ruth Seyler (AIC Staff Liaison)
Stephanie Lussier (AIC Board Liaison)
Liaisons:
Rebecca Shindel, Indianapolis
Emily Gardner Phillips, New England
Courtney VonStein Murray, Denver, Colorado
Jennifer Bullock, South Carolina
Sarah Hunter, Austin, Texas
Erin Stephenson, Houston, Texas
Kimberly Frost, Florida
Genevieve Bieniosek, WAG
Amanda Burr, Southern California
1.Approve September 10, 2013 meeting minutes
Minutes were approved, Fran will post to blog and Facebook
2.Invite liaisons to introduce themselves and share updates
Eliza_ welcomes liaisons, asks for updates they want to share.
Carrie_ asks about questions on liaison toolkit.
Rebecca_ new to Midwest and doesn’t have much of an infrastructure on who is in the region. With the new AIC directory be able to help make a regional list?
Ryan_ in the new AIC directory, can click on ECPN box as interest and can put in state and criteria you are looking for and list will pop up.
Carrie_ good that liaisons are introducing themselves on Facebook to connect to those in regions. Fran_ on Facebook if not friends with someone, messages don’t go to main inbox.
Carrie_ possibly list liaisons contact info on ECPN webpage or on Facebook.
Megan_ we can list names, might not want to list their contact information.
Eliza_ good idea, possible for Facebook members to go through ECPN officers to get liaisons contact information. Post on liaisons may not be seen with everything going on in Facebook.
Megan_that’s why it should be put in the description.
Kimberly _ lives in Florida, everyone is spread out. Other than correspondence, what to do when having events is not feasible regionally?
Carrie _ some regions are more conducive than others for happy hours, etc. Create a Facebook group for those in your region, or an email list. Different levels for everyone in how much time they can devote and if it’s possible to get people together. The main point is to be the connection between region and ECPN so we know what you are up do. As long as they know you’re there if they have questions.
Eliza_ another way to interact is by sitting in on ECPN calls and sharing our activities with people in your region. And, likewise, to report back to us with ideas, issues, and questions from people in your region. Thanks liaisons, thanks Carrie and Saira.
3.Annual meeting update
Eliza_ spoke with Ruth, Ryan, and Stephanie last week. There is a document on Basecamp they worked on together. Happy hour will be Wed. May 28th at the Hyatt Regency Hotel Bar or atrium space near the bar or main lobby area. Ruth is looking into options. May not be possible to offer free food/ drink, may be possible to get happy hour specials. Thursday May 29th 12-2 lunchtime session. Combining info meeting, speed networking, 1 on 1 resume review and 1 on 1 career coaching all in one session. 12-12:45 lunch and informational meeting — brief time for ECPN to introduce themselves and to share activities. May be difficult to gain feedback because larger audience and lunchtime, but will reach a larger, more diverse audience. The rest of the time will be divided among the other events, it may be possible for people to participate in multiple things. The conversation can continue after the call. Ruth is putting together basic info for registration brochure. Many won’t register until after New Year. Hoping to organize events before people register then think about matching people for sessions. Will contact about how to divvy up tasks.
Saira_ sounds good. Especially planning in advance of registration knowledge.
Eliza_ some of the projects we’ll be able to work on beforehand include making a survey to see who people want to be paired with and guidelines for the experienced conservators for the 1-on-1 career coaching and resume review sessions.
4.Mentoring program update
Megan_ will be a call for those matching mentors and mentees, will discuss matching strategies then. Michelle and Megan have been pulling together resources ECPN created in the past. Next step is to organize into something easy to find and useful. Want to do more than preprogram and recently graduated.
Fran_ possible to overlap information to keep in categories but if it targets multiple groups can be seen in both places? Many think of ECPN only for preprogram. Need to show how it’s useful for other emerging professionals.
Eliza_ can also organize by subject matter?
Megan_ another subject is applying to schools, specific to preprogram. Could also do interviews in general to appeal to broader group.
Eliza_ personally would look more at subject matter than personal designation.
Michelle_ Some resources will be self-selecting but will have information for people in various levels. Don’t know how long it will take to put up.
Megan_ as continue organizing it will keep developing. Fran’s blog post for grad apps looks good, kind of thing that would want to be included.
Fran_ hopefully can be used for years to come.
Megan and Michelle will go over what they want to work on first. Need to review specific resources more carefully.
Genevieve _ through WAG getting together pamphlets to get more people into wooden objects conservation. Should distribute to mentors who may not have experience other than their specialty? How to distribute?
Megan_ Internships are a good way to distribute info. Can include WAG pamphlet in resources, can discuss later.
Eliza_ thanks Megan and Michelle.
5.Review of new website
Eliza_ looks great. ECPN page looks very different from old page and currently only includes description of group and names of officers. No longer has info on contact information etc. (Asked Ryan about this but was Ryan not on the call)
Ayesha_ couldn’t find the call number on the website. It is hard to navigate the page.
Eliza_ agrees, will ask Ryan.
Rebecca_ specialty groups are listed at the top and ECPN is not listed there.
Stephanie_ AIC wants networks to have more visibility but had trouble distinguishing groups requiring dues and not. Agrees that it’s hard to find ECPN, something that will continue to be worked on.
Anisha_ can find contact info in online directory, may be streamlining information.
Eliza_ Opportunity to redraft page the way we want.
Anisha_ Not wanting to depend on Facebook is another concern. Should beef up page with programs, how to get involved and ways to reach out to others.
Megan_ links to resources would also be nice.
Eliza_ for example webinar program wanted an archive of links all in one page for easier access. Not sure how doable but should try to put it forward and see what AIC thinks.
Ayesha_ Thinks it’s important to advertise ourselves. Don’t want to make people follow links, need to have a one stop internet face
Stephanie_ bothered by hearing statements like ‘get involved with AIC’ there is a liaison and paid AIC staff. ECPN is AIC. ECPN is working to achieve goals and AIC is working to help achieve these goals. Wants ECPN to feel like we are part of AIC.
Eliza_ thanks Stephanie. Should try to put information together in organized fashion, see what we can do by end of year. Follow up with Ryan on this through listerv.
6.Webinars
Anisha_ next webinar early February. Ruth and Ryan doing Cuba trip in January. Subject is outreach and advocacy so want it before museum advocacy day, build into that momentum. Like to put planning call together week before Thanksgiving. Use weeks before to see what issues to cover and format of the webinar. Timeline: preliminary call in early December. After holidays in January 1 or 2 calls with chosen technology. Technology has been upgraded need to talk to Ryan and Eric about new features. Doesn’t seem too complicated, just seems better. Following American Alliance of Museums on museum advocacy day how to incorporate in webinar.
Anisha_ Suzanne Davis webinar on professional development follow up on talk at AIC originally thinking of March or April. Too close to annual meeting, being pushed back to next fall. Do blog post on issues posed in session as a teaser to the webinar? Thoughts on this?
Eliza_would be fine to wait until next fall. Just a topic of great interest in community. Need some way to address session or continue discussion before that.
Anisha_ would be good to get more information out there.
Megan_ Can do frequently asked questions as a blog and get Suzanne’s input.
Eliza_good to make this interactive. Ask Suzanne if can share PowerPoint from AIC and solicit questions and then do a blog post based on this. If she is open for it.
Michelle_q&a good way to create less static blog post. Her 1st post was great. Good resource of commonly asked questions.
Anisha_will get in touch with Suzanne about this.
7.Introduce Public Relations Toolkit
Eliza_ Started 2 years ago when AIC asked for assistance. Project currently lives on AIC wiki, encourages to take a look at it and will send out a link. Hoping to get in contact with those Involved. Not sure how many people are actually looking at it on the wiki. How to develop ideas?
Megan_ great strategy, know from poster not everyone looks at AIC wiki. Good to figure out ways to promote it. Glad working on it again because it’s a good resource.
Eliza_good to share with broader community.
Eliza_reminder to keep as much info as possible on listserv so everyone knows what’s going on.
Stephanie_ if you’d like to send a more private conversation, please copy her, Ruth, Ryan, and Eliza on communications with those outside of group. In case issues arise can move conversation along.
Confirm next call time: January 14, 2013 from 12-1pm ET
Won’t be dedicated liaison call, though we encourage the liaisons to attend, next dedicated liaison call will be in March.