CIPP events at the AIC 2012 Annual Meeting

Conservators In Private Practice (CIPP) has finalized the arrangements for the AIC 2012 annual meeting activities in Albuquerque. These events are open to all conference registrants and present opportunities for networking as well as chances to learn more about the advantages of CIPP whether you operate your own studio presently or work for an institution.

Conservators In Private Practice (CIPP) 2012 AIC Annual Meeting events

Albuquerque, NM, Tuesday, May 8th

CIPP Seminar: The Art of Using Outreach to Grow Your Business

1:00 P.M. – 5:00 P.M

CIPP Members $50 – Non-Members $75 (Includes 1 year membership in CIPP)

CIPP Business Meeting “Levity and Brevity”

8:00 P.M to 10.00 P..M.

CIPP Members Free

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Call for Sustainable Tips at AIC’s 40th Annual Meeting

AIC’s Committee for Sustainable Conservation Practices is putting out a call for tips to present at our lunch session Wednesday, May 9 at 4AIC’s 40th Annual Meeting. The 2-hour lunch session, Linking the Environment and Heritage Conservation: Presentations, Tips, and Discussions, will include 2 presentations from environmentalists, followed by a 1-hour tips session and a 20-minute panel discussion.

Conservators will have 10-minutes each to present tips on how they are incorporating more sustainable practices. Topics could include: treatment materials no longer in use due to their environmental impact and their replacements; reduction and reuse of materials; new approaches to loans; and cost savings realized from sustainable practices.  Other topics are also welcome for this tips session and it is hoped the session will have a diverse range of tips and practical advice.

To present a 10-minute tip, please submit a proposal to CSCP by December 20, 2011 to sustainability[at]conservation-us.org

Saving Energy in HVAC for Conservation Environments

Pre-conference workshop led by William P. Lull

31 May 2011

Notes by participant Priscilla Anderson 

In a solid day of information-packed lectures, Bill Lull explained the basic elements of the systems that control air temperature, humidity, and quality in typical collections storage buildings, and then talked about many ways that we can decrease energy use by those systems.   He framed the day by asking the following questions:  What is the system?  How does it work?  What can we do to make it work more efficiently?

Key takeaways

Systems are usually overbuilt so they have the capacity to accommodate the peak demand (the hottest, coldest, driest, and most humid days of the year).  However, they use a lot of energy at the peak.  But they are much more efficient when running at partial power.  So if you have variable speed fans, you can turn them down on days that don’t have extreme heat or cold coming in from the outside.   They will use less energy than a smaller sized fan running at top speed.  Bill gave the analogy of a Prius going at top speed versus a BMW just keeping up with the Prius…the BMW has much better gas mileage at the Prius’ top speed!  Optimize your overbuilt systems, tweaking them to accommodate different weather patterns

Bill made a plug for the work that IPI has done (providing PEMs and software that’s easy to use so we have data to use when talking with Operations), and for promoting the idea that we can improve energy efficiency by using existing equipment, maybe doing some component upgrades, tweaking setpoints, make the existing  system work better.

Optimizing existing systems to improve energy efficiency

Cooling systems:  Some cars have a gauge in the car that tell you the real-time miles per gallon so you can see the impact of how you drive.  Most HVAC systems don’t have energy meters installed on individual equipment, so it’s hard to know how to optimize the system.  Siemens will install one of these meters for approx. $16,000 for two chillers.  Having feedback about the energy use at the device helps you make intelligent choices about how you operate that device. 

Other things you can do with your chiller:

If you don’t have a dehumidifier, but you have high humidity, then use your chiller to cool the air to the dew point in order to condense liquid water out of the air.  52 degrees F is cool enough to get air that will then be 50% RH at 70 degrees F.  So you can use your chiller as a dehumidifier.  Then you have to heat the air back up to the desired temperature again, so that takes some energy.  But since cooling systems have heat as a byproduct, you could conceivably recover that “low-grade heat” and reuse it.

Fans: Install variable frequency drives on fans so you can operate them at reduced capacity.  Fans operated at 50% speed only use 15% of the energy.  There is a double bonus for slowing down your fans that is predicted by a mathematical equation I won’t reproduce here.  Basically, when you have less air flow, that gets multiplied by a pressure number that is non-linearly lower…you get the pressure drops further along in the system (filters, etc) that then results in much less energy use.

Pumps:  If you reduce the gallons per minute, you can get a similar double effect for energy savings as the fan system.

Air quality: we don’t need as much fresh air (oxygen) as we think.  In fact, we can re-breathe our own air as long as we get rid of the carbon dioxide that we offgas.  Dilution with outside air is the least efficient  method of getting rid of CO2.  So if you can filter out CO2, then you can have a lot more re-use of air rather than bringing in outside air that then needs to be conditioned.   

Lighting is a significant source of heat in a building, so in the summer you have extra load that you have to cool building because of lighting.  You’re using energy to turn the light on, and then more energy to cool off the air that was heated up by the light.  So turn off the lights in the cooling season!

Things not to do:

Night-time shut downs you are shutting it down at the time when it would be operating more efficiently anyway (not as much cooling needed at night), and then you need to do more to catch up during the peak load time (hot day). 

Cyclic control: on/off/on/off uses 50% of the energy.  Variable frequency drive only uses 35% of the energy to meet the same load.

Filters: Do not get rid of filters!  But you can use extended surface area filters.  Slow down the fan instead to save energy. 

New construction/building design considerations:

You don’t want operable windows in an all-air system…too much imbalance on the system, and the air that comes in doesn’t get mixed well in the spaces.  Opaque, insulated walls have the smallest loads (i.e. they leak less than fixed windows, and much less than openable windows and doors).  Daylighting (windows, skylights) does not save energy…what you save in lighting, you pay more for in load (cooling in the summer). 

Don’t use pressure sensors/pressurized systems…there are better ways to manage outside air.  In practice, they just don’t work. 

It’s important to advocate for separate air handler for storage and office spaces, since the air quality/filtration (as well as temperature/humidity) needs are so different.

Dehumidification: Pre-treat outside air with its own cooling coil to get some moisture out, so you don’ t need a reheat.

Utilities

Vocabulary check: “geothermal” means dig a hole and steam comes out (volcanic activity nearby…Iceland, Hawaii).  For the kind of digging we do in North America, it’s called Ground Source Heat Pump, where you send air/water down a deep hole to condition it to a constant temperature (approx. 50 degrees F).

Photovoltaic (solar power) is very cost-effective.  Many telephone poles have a photovoltaic array panels.  They don’t need much maintenance (unlike generators); that’s why solar power is a sustainable source of energy.  Solar panels can be for either hot water or electricity. 

Hydrogen powered cars are the future…split water into O2 and hydrogen, then release the O2 and store the hydrogen for power. 

Hydro power is also a good sustainable source, because can ramp it down and up very quickly…anything with steam doesn’t have that flexibility.  You can pump water up into a tower, and generate electricity by letting it run down whenever you want it.

Utility companies charge large institutions “Demand Costs” that are calculated by the peak amount used in a 15 or 30 minute period, then you’re billed for that for the rest of the year.   So if you can reduce that peak amount by even just a little bit, then your costs will be lower over the whole year regardless of how much energy you use at other times.

AIC 2011 Angels Project

The 2011 AIC annual meeting Angels Project was at the American Philosophical Society.  I had never been to the society so I was interested to see the space.  The American Philosophical Society promotes useful knowledge in the sciences and humanities, it was begun by Benjamin Franklin in 1743 and the archives contain a variety of different materials.  The Angels were split into groups of five people and they were each assigned a shelf to begin to dust and record.  The record summarized how  materials are currently being housed and will allow the conservator to make recommendations for a future  re-housing project.

One of the most interesting collection materials was a box of bamboo that had been inscribed with characters.  This is the writing of the Batak, a group of people who live in Northern Sumatra, Indonesia.  The American Philosophical Society will be re-housing these bamboo pieces very soon as they are one of only a few repositories of the Batak language.

This is my second year to volunteer on the Angels project and I really enjoyed it.  It gives me the opportunity to see and help a collection in need, meet other conservators in other disciplines, and after a few days of talking and thinking I got a chance to apply myself to a project which was energizing.

*Image courtesy of Jason Church at flickr.com

AIC’s 39th Annual Meeting- Objects Session, June 3, “Balancing Ethics and Restoration in the Conservation Treatment of an 18th Century Sewing Box with Tortoiseshell Veneer,” by Lori Trusheim.

Trusheim’s presentation clearly guided listeners through the processes involved with the treatment of a sewing box in a private collection. This talk addressed the main conference theme of the AIC meeting and explored how the Code of Ethics can be applied to aid treatment decisions. I particularly enjoyed how thoroughly Trusheim outlined the steps involved with procuring replacement materials, as well as how the owner’s expectations have influenced the treatment.

 

39th Annual Meeting – Workshop, May 31, “Best Practices for Conducting General Conservation Assessments” by Mary Jo Davis, Cinnamon Catlin-Legutko, Michael Emrick and Wendy Jessup

The workshop was organized by Heritage Preservation and provided a practical look at conducting conservation assessments for small-sized museums. The particular focus was on carrying out CAP assessments, but much of the information would be really useful for an overall look at any collection.

The morning portion of the workshop was a series of presentations, starting off with an introduction to CAP surveys by Sara Gonzales, who is the coordinator for the Conservation Assessment Program. The focus of the CAP program is to provide general assessments of small to mid-sized museums that will help those institutions with practical and realistic ways to implement preventive conservation. The Heritage Preservation website has all kinds of useful information regarding specifics about the CAP program, with lots of FAQs and so forth, so for more details, take a look at http://www.heritagepreservation.org/CAP/index.html.

The next presenter of the morning was Cinnamon Catlin-Legutko, who spoke about working with small museums. Presently the executive director of the Abbe Museum in Bar Harbor, ME, she also has previous experience at several small museums in the Midwest and has been through the CAP process several times. Cinnamon gave an overview of how to approach the staff of a small museum. After defining a small museum and the type of environment frequently found, she discussed four main strategies for successful interaction – (1) put staff at ease, (2) understand board politics, (3) understand the museum’s resource base and (4) create achievable recommendations.

Mary Jo Davis spoke next about communications and reporting, going from the initial phone interview to the completed report. M.J. gave lots of really useful details to think about in planning a site visit and provided examples of an agenda for the two days of an on-site assessment. Presenting prioritized and achievable recommendations was also stressed in this presentation, as was keeping the language simple, the tone positive and making sure to be sensitive to efforts the museum has already made.

Wendy Jessup also addressed the process of doing a CAP survey, as well as reviewing the museum environment. She spoke about the survey process not only as an opportunity to put together a report outlining conservation priorities, but also as an occasion to educate the staff and other stakeholders of the museum. Additionally Wendy spoke about collaborating with the architectural assessor and how each of those assessment reports (or a combined report) can complement one another. She stressed thinking about potential capability of a building to perform as the primary protector of a collection and how to structure environmental control for the objects within that capability – taking into account the vulnerabilities of the collections. If possible, she suggested getting a sense of the environmental data before going – even if all that is available is the outside data (she recommended http://www.pemdata.org for ambient info). The presentation finished with the thought “Don’t let perfection get in the way of good,” which I think she got from someone else, but I didn’t write that part down fast enough. Apologies for not giving proper credit – I like the thought though, so I am still including it.

The last speaker for the morning part of the workshop was Michael Emrick, an architect with lots of experience in CAP building assessments. The building assessor is brought in to a CAP survey when the structure is historic and he discussed this process a bit. The two main areas he focuses on as a building assessor are the condition assessment and maintenance of the building, particularly since maintenance is often something museums aren’t necessarily thinking about.

The afternoon portion of the workshop was a hands-on session at a nearby small museum – The Fireman’s Hall Museum (http://firemanshall.org/). The museum houses a collection of objects encompassing the history of firefighting in Philadelphia and ranges from small scale objects to fire engines. Additionally there are a number of archival materials in the collections. It is housed in a 1902 firehouse with a 1977 addition at the back. Run by the Philadelphia Fire Department, has a small but devoted staff, most of whom are part-time or volunteer. Although a usual CAP assessment takes place over two days, we got to experience the super quick version over the afternoon.

The workshop attendees broke down into four groups and rotated between the four presenters, each of whom mainly focused on the aspect of the general assessment that they presented in the morning. During the morning all of the presenters highlighted the importance of emphasizing the good things the museum staff is doing and not just what they are doing wrong, and the advantage to that type of approach became very clear during the afternoon portion of the workshop. We had the opportunity to speak with many of the staff members and some of the volunteers at the Fireman’s Hall and their enthusiasm and passion for the museum and its collections were obvious. Although time was short, we had a good chance to see how a survey was conducted and the types of interactions and thought processes involved.

Many thanks to all for a very interesting day!

39th Annual Meeting-ECPN Informational Meeting, May 31, 2011

The ECPN Informational Meeting had a wonderful turnout of more than 50 people.  Chair Rose Cull and AIC Staff Liaison Ryan Winfield indicated that there has been a good response across the AIC membership to what ECPN has accomplished so far, and recognition of its importance, vitality, and growth.

 

Announcements

Chair Rose Cull announced that there would be three upcoming vacancies on the ECPN committee: the Chair, Vice-Chair, and Outreach Coordinator positions.  Position descriptions will be posted online and will appear in the AIC News.  The positions will be filled in September.  The minutes from the previous meeting on 5/19 were also approved.  Minutes are published on the ECPN blog following approval.

 

Communications

Communications Coordinator Amy Brost asked everyone to take a look at the informational sheet about ECPN in the conference bag.  The sheet provides the URL of the group’s blog (emergingconservator.blogspot.com) and Flickr page (flickr.com/groups/conservators), as well as dial-in information for participating in the group’s monthly conference call (866-225-4944, conference ID 9992396916).  The call takes place on the 3rd Thursday of the month at 1 pm ET.  Everyone in the room was encouraged to take part in a future call.  The next call will be on June 16.

 

Amy advised that emerging conservators are being invited to help with the development of the Specialty Group Wikis.  There are also opportunities for emerging conservators to write book reviews for JAIC and other online publications as long as they have sufficient expertise on the topic.  This will be the topic of a future blog post on the ECPN blog.  Amy indicated that the group will work in the coming year to connect pre-program  and emerging conservators with regional conservation centers to enhance ECPN involvement in regional Angels Projects.  She encouraged everyone to see the ECPN poster in the Exhibit Hall and make a note of the contact information provided for the Chair and the committee Coordinators in order to follow up later with any questions, or to volunteer.

 

Outreach

Outreach Coordinator Heather Brown encouraged attendees to visit the Facebook page, which has roughly 325 members, 100 of whom have joined since August.  She also encouraged everyone to post their photos to the group’s Flickr page.  They could be photos from the AIC meeting, but they could also be photos from other AIC or conservation-related events or workshops.  The group would like to have a lively dialogue on the Facebook page and expand the assets on Flickr, so everyone was invited to contribute.  Heather urged everyone to consider blogging about their conservation experiences.  Rose indicated that anyone interested in creating content for the blog could reach out to her or Ryan to be set up as an author.

 

Heather is actively soliciting input from everyone about possible topics for webinars and podcasts.  Some initial ideas could include how to create a conservation portfolio, or how to set up a private practice.  She encouraged everyone to consider what they are hoping to learn through ECPN.

 

Education & Training Co-Coordinators Amber Kerr-Allison and Caroline Roberts shared an overview of the proposal to develop an online student research repository.  This repository is on the agenda for discussion with the graduate program leadership during this week’s annual meeting.  Some of the issues that will be discussed include: types of documents to be included (although the goal is to provide abstracts as well as full text), the submission and vetting process, hosting, and copyright issues.

 

Another exciting program that was established a few years ago but is now hitting its stride is the Mentoring Program.  Ryan Winfield indicated that the mentor-mentee matches made so far have generally been successful, but that there is a shortage of mentors.  Roughly 20 more mentors are needed to match to the current mentee applicants.  The AIC meeting presents a good opportunity to ask someone you admire to consider serving as a mentor.  Mentors need to have Professional Associate or Fellow status in AIC.  Ryan encouraged anyone who had applied to be a mentee but had not heard back to please be patient until more mentors could be identified.  They can also get in touch with Ryan or Rose to discuss further.

 

In the coming year, the group is hoping to identify one or more Graduate Student Liaisons to each of the American training programs.  This will give AIC and ECPN a “point person” for reaching current students about opportunities.  As ECPN becomes more visible and productive, more of the AIC membership thinks of reaching out to the group, and having designated liaisons will help streamline communication.  This designated liaison model may be effective for connecting ECPN to the regional conservation centers as well.

 

Lastly, everyone was especially encouraged to participate in the Portfolio Session on Thursday, June 2 during the morning and afternoon breaks.  This is a rare chance to see portfolios from all stages – pre-program, graduate, and emerging professional.  This event is new for 2011.

 

Q&A

There were many questions about the online student research repository, but because the idea is still in the proposal phase, many details of how it will work are not yet known.  The outcome of the discussion with the graduate program leadership may be discussed in ECPN’s June 16 call, in which everyone was invited to participate.  Others were curious about the group’s connections to emerging professionals in related fields, and indeed, strengthening those connections is a goal for the coming year.  Some inquired about the international reach of ECPN.  The group has a liaison to the ECC-CAC, Stephanie Porto, but aside from Canada, ECPN does not have a liaison to any other country.  Some asked about qualifications for involvement in ECPN.  The committee coordinators range from pre-program to graduate students to emerging professionals, so anyone is welcome.

 

Closing

Amber and Amy encouraged everyone in the room to find some way to be involved, whether by taking on a position on the committee, or by helping with one specific project.  The group welcomes new ideas and is made better by ongoing input from everyone in the room.  The more people who get involved, the better ECPN can be.   Rose collected everyone’s email address and will send a follow-up survey to see how everyone felt about the ECPN sessions and events at this year’s meeting.  Everyone was invited to ECPN’s Happy Hour on Friday from 6-10 at McGillin’s Olde Ale House.

39th Annual Meeting – Tour, May 31, New Barnes Foundation Building: Hard-Hat Tour

The hard-hat tour of the new building of The Barnes Foundation on the Benjamin Franklin Parkway in Philadelphia was most definitely a treat. For those who are not familiar with The Barnes Foundation, this is an institution that is known for its fabulous collection of 18th and 19th century French paintings, unique gallery space designs, and devotion to education. The collection is currently housed in Merion, Pennsylvania. The new building is scheduled to open in May 2012.

The tour began in front of the building, where everyone was given a hard-hat and welcomed to the construction site. The tour was conducted by William W. McDowell, Senior Building Project Executive. When completed, the building, dressed in stone slabs from the Negev Desert in Israel, will be surrounded by a garden with tall trees and a pool. Attention was given to creating a serene environment that will allow visitors to enjoy the collection. Mr. McDowell stressed that this project is about the collection – particularly its preservation.

The tour proceeded into the building, where we were led through some of the gallery spaces, the lower level spaces, and the behind-the-scenes collections spaces, ending in the paintings conservation lab (the objects conservation lab will remain in Merion).

Having visited the Merion building, I found the empty gallery spaces interesting – the gallery space designs and dimensions are identical to those in the original building in Merion. This will allow the artwork and furniture to be placed in exactly the same locations within the galleries. Only one painting will be moved to a different location in order to be more accessible to visitors. Architectural features in the galleries, however, will not be duplicates of those at Merion, but simplified imitations. The basement level will have spaces for programming activities, including a 150-seat auditorium. The gift shop will also be located in the lower level.

The final stop of the tour was the conservation lab. Designed by Samuel Anderson Architects, this space aroused admiration from all tour attendees. Barbara Buckley, Head Conservator at The Barnes Foundation, was present on the tour and spoke about the future lab to us. She told us of the many visits that were made to conservation labs in various institutions during the designing process. The completed lab will have the greatest number of windows in the entire building. This will not only let plenty of natural light into the lab, but will also provide a great view. There will be space for an x-ray machine, analytical instrumentation, and art storage. Located in proximity to the curatorial and educational spaces, this arrangement will allow the departments to work closely together. A study room in this vicinity will promote the examination and study of the artwork for educational purposes.

Many thanks to William McDowell and Barbara Buckley for a great tour!

 

 

AIC’s 39th Annual Meeting – Links to photos

Photos from AIC’s Annual Meeting are being uploaded to our Flicker site as time permits. Each photo below represents a set. So far I’ve posted photos from the reception at Philadelphia Museum of Art on Wednesday night, the Manikin workshop, and Thursday’s portfolio review session. There will be a lot more coming, so please check back regularly to this post or go directly to our Flicker site (at www.flicker.com/photos/aic-faic/) to view additional photos.

Museum Manikins Workshop (click on this photo to view the entire set)

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The reception at Philadelphia Museum of Art, June 1 (click on this photo to view the entire set)

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Portfolio Review Session (click on this photo below to view the entire set)

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ECPN Officers (click on this photo below to view the entire set)

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