Archiving 2018: Digitization Preservation, and Access Conference

Archiving 2018: Digitization Preservation, and Access
April 17-20, 2018
National Archives, Washington, DC

The IS&T Archiving 2018 conference will explore the digitization, preservation, and access to 2D, 3D, and AV materials through a blend of short courses, invited focal papers, keynote talks, and peer-reviewed oral and interactive display presentations, behind-the-scenes tours – all to provide participants with a unique opportunity to gain and exchange knowledge and build networks among professionals.

Program topics: Spectral Imaging • Imaging Performance • Digital Archiving • RTI • 3D Photogrammetry • Quality Assurance Workflows • Color Measurement • Metadata and Workflows • Multispectral • Cultural Image Capture

  • Registration includes the technical program April 18-20 and the conference proceedings
  • Can’t attend the full week of #Archiving 2018? Select the day that best accommodates your interests.
  • Discounts for registering for 3+ Short Course
  • Group rates available for 5+ registrants from the same institution. Contact IS&T directly.
  • Early access to Behind-the-scenes tours. Details released first to participants registered by March 18
  • Not a member? Include IS&T membership (new or renewal) with your registration along with an online subscription to the Journal of Imaging Science and Technology (JIST) or Journal of Electronic Imaging (JEI) — all for the same price as the non-member registration rate.

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42nd Annual Meeting – Photographic Materials, May 30, "Fototeca Pedro Guerra: Conservation of the Photographic Archives" by Cinthya Cruz

The archives of Pedro Guerra are part of the Universidad Autónoma de Yucatán in Mérida, where the climate is hot and humid. Photographic prints and negatives in this collection include many photographic processes and materials, from albumen and silver gelatin to glass plates and nitrate negatives. The goals of the photo archives are to stabilize the existing materials, catalog and organize the objects, and monitor and maintain a safe environment. Condition issues affecting the collection include broken and scratched glass, finger prints, sticky emulsion, and fungus. Nitrate negatives are immediately placed in frozen storage in Marvelseal bags after they are treated and scanned. Object codes and registration numbers specific to the archive are written on the exteriors of the bags so negatives can be located when necessary. Enclosures for other photographic materials, such as sink mats for broken plates and acid-free paper envelopes for photographic prints, also contain object codes and registration numbers. The object codes refer to the subject matter contained in the photographic image and the type of object.
Summary by Greta Glaser, Owner of Photographs Conservation of DC

AIC’s 40th Annual Meeting – Outreach to Allies Session, May 9, Collection Care Network Brainstorming Session: Table 5 – Alexander Architectural Archive Archivists

The last presentation of the Outreach to Allies Session at the AIC Annual Meeting 2012 was an interactive session organized by the Collection Care Network. The leadership team of the network designed it as a way to identify priorities and projects for the network. Imagine nine groups of 7 to 9 people sitting around tables discussing the content of a nine different short videos. Each video presented a collection-care challenge or question. The discussion aimed to suggest projects the Collection Care Network could develop that would provide tools to overcome the challenge or answer the question. Now imagine people engaged in conversation. So engaged they didn’t get up for food when asked to do so! So engaged they had to be asked a second time!! Now you have a very small idea of what the session was like. This particular post gives you more details about the discussion at Table 5. Look for the other 8 posts if you would like to review all the discussions.

Table Five: Working with archivists is very close to my heart, so I was very happy to moderate table 5.  Archivists must deal with masses of materials and a collections approach is the only thing that normally makes any sense for them.  As such, I see archivists as a perfect community to work with the collections conservation network.

The video: This video has three speakers, Nancy Sparrow, Curatorial Assistant for Public Service, Beth Dodd, Curator, and Donna Coates, Technical Services and Collections Manager for the Alexander Architectural Archive at the University of Texas at Austin.   Like many archives, they are never likely to have a full-time conservator on staff and they seek avenues to communicate with the conservation community.  Some of the specific issues they have right now are:

  • How much light exposure can be allowed for architectural linens?  They need more specific information than is given in the current NISO standards.
  • They need to display fragile, oversize materials periodically.  One iconic drawing on tracing paper is about 4′ x 8′, and needs to be displayed several times each year.  They  would like ideas or guidelines for handling the materials safely.
  • Can they, or the student workers who work with them, perform minor treatments, such as small mends and simple mold removal, in-house?  Can conservators provide guidelines for what can, and cannot be done in-house without a conservator on staff?

Each of the archivists in the video has great respect for conservators and would like a closer relationship with that community.

The discussion: The video prompted a lively discussion about the need to make straightforward, accessible information about conservation and preservation readily available to the public.  An interesting idea to come out of this session is working toward manning a “hot line” staffed by conservators.  The public could call in and get advice, and pay a fee when possible. In some cases, rather than being billed they might be sent a receipt for an in-kind donation that might be used toward a grant or another effort.  This might give the public access to conservation information and let them understand the cost associated with the information.

The ideas for Collection Care Network projects:

  • Use social networking tools to make information available.
  • Publish guidelines for care, display and handling.
  • Collections Link in the UK might provide some models for us to consider.

The contributors: Moderator – Karen Pavelka; Note Taker – Amanda Holden; Table participants -Kristen Adsit, Jane Hinger , Rustin Levenson, Josefina Lopez, Caroline Peach, David West