Guidelines for Authors

The Electronic Media Review is a publication on the conservation and preservation of electronic, time-based, or new media works of art and cultural heritage. It is published online by the Electronic Media Specialty Group (EMG) of the American Institute for Conservation of Historic and Artistic Works (AIC). The Electronic Media Review compiles post-prints (full text articles, extended abstracts, or abstracts) of presentations at the EMG specialty group session at the AIC Annual Meeting and independently submitted articles that are of interest to members of EMG.

SELECTION

The Electronic Media Review is a non-juried publication. Authors are responsible for the content and accuracy of their submissions and the methods and materials they present.

Presentations at the specialty group session of the AIC Annual Meeting are selected by committee and based on abstracts. After presentation, authors have the opportunity to revise their texts before submitting them for publication in The Electronic Media Review; there is no further selection review of these texts. The original abstracts distributed at the meeting are published if the authors do not submit either their full article or a revised abstract.

Independent submissions are published at the discretion of the EMG Publications Committee. The Committee considers the general merits and appropriateness of any submission, but does not attempt a detailed review.

Authors of articles with a general interest to the conservation community are encouraged to submit their article to the peer-reviewed publication, Journal of the American Institute for Conservation (JAIC).

SUBMISSION OPTIONS

Authors may choose between three options for submissions based on AIC presentations:

  1. Article: EMG strongly encourages the submission of your talk in the form of an article, and the Publications committee will help guide this process along if needed (please follow submission deadlines below).
  2. Extended Abstract: If an article is not possible, an extended abstract would allow authors to get their talk published in a slightly less formal manner. This format allows authors to add pertinent images, links, and other information incorporated directly from the text used for a talk. Follow general guidelines below for as many parts as you wish to include.
  3.  Abstract: All authors who have not chosen an option above will have their presentation record added to the website in the form of the abstract submitted to AIC. Authors are invited to review the abstract once it is live.

GUIDELINES FOR SUBMISSION

Authors should submit texts electronically as an email attachment (sent directly to editor.emg at gmail dot com) in a common word-processing format such as Microsoft Word (DOCX) or Google Doc. Using the supplied template is encouraged.

Authors are required to follow the JAIC Style Guide and The Chicago Manual of Style. A PDF of the Style Guide is available from AIC. The Electronic Media Review follows The Chicago Manual of Style, 16th edition. Note that this EMG Guide takes precedence, followed by JAIC, and then CMS.

Texts should include the following parts as applicable (in this order):

  1. Title
  2. Author’s name(s)
  3. An abstract (200 word limit). Do not use acronyms, abbreviations, references, or citations within the abstract.
  4. The text
  5. Acknowledgments (if any)
  6. Appendix (if any)
  7. Notes (limit to 3 endnotes)
  8. References (follow JAIC author-date style)
  9. Further reading (if any)
  10. Sources of materials (if any) listed with supplier name and address
  11. AI Statement
  12. Author name(s) with title and contact information. Do not include a bio.
  13. A list of figure captions (if any).
Follow the guidelines below for your submission:
  1. Submissions must be in English and formatted to 8 ½ x 11 inch page size with all margins set at 1 inch. 12 point Times New Roman type is required. Single space text; one space between paragraphs. Do not indent paragraphs. Use the supplied template file to ensure correct formatting.
  2. Do not use a number system in section headings – use “INTRODUCTION” not “1.0 INTRODUCTION” (This differs from JAIC).
  3. Do not use your word processor’s automatic text-formatting features (e.g., for bulleted or numbered lists); simply type the symbols and text.
  4. Do not use automatic footnotes or endnotes. In the text, type “(note #)” then list in the Notes section. A maximum of 3 endnotes are allowed.
  5. Call out each figure, chart, or table within the text (i.e., fig. 1, or see table 1). Captions must be included under separate heading. Further requirements are below in “Illustrations and Tables”.
  6. For citation of sources, follow the reference style described in the JAIC Style Guide (Chicago Manual of Style author-date system).
  7. All artists named in your text must include life dates at first mention of their name. For example, “John Smith (b. 1956)” or “Jane Smith (1956–2010).”

ILLUSTRATIONS AND TABLES

The Electronic Media Review is published online and formatted to PDF for download. Authors are responsible for ensuring that figures and charts are legible as submitted.

All figures, charts, and tables must be called out within the text (i.e., fig. 1, or see table 1). You may insert figures (images and line art), charts, or tables into the text of your word-processing document for placement reference. You must also submit image files separately following the guidelines below for layout and publishing:

Formats:

  • Submit all image files in the form of a color or grayscale TIF, JPG (high quality), PNG, or PDF file. Most images should be no larger than 1600×900 pixels, 72 dpi for the website.
  • Tables should be presented as separate word processing (DOCX or RTF) files or as a PDF file.
  • Note that screenshots are inherently low resolution and will be printed small if submitted.

File naming:

  • Each illustration and table file should be clearly named to indicate the figure, chart, or table to which it corresponds in the text and include the author’s last name (e.g., fig_1_smith.tif; chart_2_smith.pdf; or table_3_smith.doc).

WEB-BASED REFERENCES

Websites cited in the text should be listed in the References section in the following order: author name (abbreviate organization, if applicable), year posted or copyright*, title of webpage or article (include the full name of organizations if abbreviated for the author name), web address**, and date site was last accessed (MM/DD/YY)***.

* If a website does not have a date on the webpage, use the year you last accessed the page.
** Do not include “http://” if a web address includes “www.”
*** Our current policy does not update broken links in Review articles, so this date helps readers find   content via tools like the Wayback Machine.

Example of organization abbreviation:

INCCA. 2005. Inside installations: Preservation and presentation of installation art. Netherlands Institute for Cultural Heritage, International Network for the Conservation of Contemporary Art. www.inside-installations.org (accessed 07/20/11).

If a reference is available in print format as well as online, reference both:

Laurenson, P. 2008. “Authenticity, change and loss in the conservation of time-based media Installations.” In (Im) permanence: cultures in/out of time, eds. J. Schachter and S. Brockmann, Pittsburgh: Center for the Arts in Society, Carnegie Mellon University. 150–164. Available at www.tate.org.uk/research/tateresearch/tatepapers/06autumn/laurenson.htm (accessed 09/23/11).

AI STATEMENT

As of 2025, authors are required to submit statements related to the use of generative artificial intelligence (AI) for all submissions. Full name(s) of the tool(s) used (version number included), how it was used, and the reason for use must be included in the Generative AI statement. See sample Statements and fill in details as needed.

If Generative AI was not used at all:

Generative Artificial Intelligence (AI) Use
I/The authors have read and agreed to comply with the Taylor & Francis AI Policy. I/We confirm that I/we have not made use of any Generative AI tools for the preparation of this manuscript.

If Generative AI was used:

Generative Artificial Intelligence (AI) Use
I/The authors have read and agreed to comply with the Taylor & Francis AI Policy. I/The authors have made use of [INSERT NAME OF GENERATIVE AI TOOL(S) WITH VERSION NUMBER]. It was used to [DESCRIBE USE], and the reason for the use was [DESCRIBE PURPOSE].

Please contact the Editors with any questions at editor.emg at gmail dot com.

CRediT AUTHOR ROLES

Two or more authors should submit a list of roles that each author fulfilled for the publication, following the CRediT taxonomy. At least one role per author must be chosen. A form is linked in the “Opportunity to Publish” email, or contact the editors to request a link: editor.emg at gmail dot com.

More information and resources can be found at the following link: CRediT Contributor Roles Taxonomy in JAIC

PERMISSIONS

Authors are required to provide EMG with a signed copy of The Electronic Media Review “Permission to Publish” form at the time of initial submission. It is the responsibility of authors to seek and obtain permission to publish from other rights holders (owners of objects described or illustrated, photographers, illustrators, or copyright holders other than the author) and to provide appropriate credits and payment of any applicable fees.

Authors will have the opportunity to review all edits to their texts prior to online publication and final preparation of PDF files.

PUBLICATION

Abstracts, extended abstracts, and articles are published directly on the Electronic Media Review website: https://resources.culturalheritage.org/emg-review/. Color figures and charts will be reproduced in color for the website. Extended abstracts and articles are also formatted into black and white PDF files for download and print.

COPYRIGHT

Authors, not EMG or AIC, own the copyright on the material they publish in The Electronic Media Review. Authors are free to publish their own material verbatim or in revised form elsewhere. Future publishers who wish to publish all or parts of material published in The Electronic Media Review must seek permission from the authors, not from EMG, or AIC.

DEADLINES

The call for papers is sent to authors over email by the Managing Editor of the Electronic Media Review  shortly after the Annual Meeting. Independently submitted papers that are of interest to members of EMG may contact the editors for consideration.

Authors must inform the Managing Editor of their decision for the submission format by June 30, 2025. The deadline for submissions is September 15, 2025. Publication is targeted for completion in the Spring of the following year.

Contact the Electronic Media Review editors: editor.emg at gmail dot com.

2023-2025
Managing Editor: sasha arden
Assistant Editor: Felice Robles