Guidelines for Authors

PREPARING YOUR PAPER

Style

The OSG Postprints follow the 2018 JAIC Style Guide, with the exception that first person voice and active tense are encouraged when appropriate. IUPAC nomenclature should be used for chemicals that do not have an accepted common name. Please reference the Chicago Manual of Style, 16th edition for any other questions not specifically addressed by the Style Guide.

Formatting

  • Single-spaced
  • Times New Roman, 12-point font
  • Single space after the period at the end of each sentence
  • No special Microsoft Word formatting (such as footnotes, embedded images, page numbers, text boxes, citation/bibliography tools, etc.). Plain text blocks, with italicized font where called for is sufficient.

Word limit

7,000 words for regular session papers
3,000 words for tip session papers

Required and optional sections
(click on the images below to see an example article)

  • Title
  • Abstract (100-200 words)
  • Keywords
  • the text of your article
  • Acknowledgments (if any)
  • Appendix (if any)
  • Notes (if any) – limit of 3
  • References (if any) –  For works directly cited in the text
  • Further Reading (if any) – For works not specifically cited in the text
  • Sources of Materials (if any)
  • Author biography (100-150 words) including contact information

Images

Please do not insert images in the document itself. To indicate where you would like figures to appear, insert the image captions at the appropriate locations in the running text.

Figures can include photographs, illustrations, maps, diagrams, and stills from or links to video clips – anything for which you have secured the proper permissions to publish. Please contact the editors for further information if you intend to submit video clips.

Image limit

20 images for regular session papers
10 images for tip session papers

Image formats

TIF, JPG, EPS, BMP, DNG, MPEG, and WFV

Image quality

Submit images at the highest possible quality
Files should be at least 300 dpi at print size (roughly 4 x 6 inches)

Image captions and citations

All images must have captions with image credits
Credits may be omitted for images by the author(s)

The first image of an accessioned artwork should have a caption containing the following information, as applicable. Subsequent captions referring to the same artwork need not repeat all information

Fig. 3. Optional description of image. Artist Name, Artwork Title, date, materials, H x W x D cm. Institution or Collection, accession number (Courtesy of Photographer or Institution)

Each image must be referred to in the text, for example, “as seen in figure 3,” or needs a parenthetical citation (fig. 3) instead.

Infrared & Raman Users Group (IRUG) Spectral Database spectra used in figures should be identified in the figure caption with the IRUG spectrum filename and a link to the Infrared and Raman Users Group website, www.irug.org. Further citation information can be given in the References section using the following format:

Individual Spectrum
Peggie, David, and The National Gallery, London. 2007. “INR00361, Baltic Amber.” Infrared and Raman Users Group Spectral Database, edited by Beth A. Price, Boris Pretzel, and Suzanne Quillen Lomax. Infrared and Raman Users Group. www.irug.org.



SUBMITTING YOUR PAPER

Authors will be invited to join a Dropbox folder named with the primary author’s last name and shared only with the editing team. You will submit your manuscript and receive the marked up document for review using the Dropbox folder.

Please submit:

  1. Microsoft Word document with the text of your paper only (no images), which adheres to 2018 JAIC Style Guide and the guidelines listed on this site
  2. Separate image files for each figure in your paper, named using the convention: Smith_fig7.jpg.
  3. AIC Author License Agreement Form signed by the primary author(s)

Permissions and copyright

Authors are responsible for the accuracy of their submissions and for the methods and / or materials they present. Authors must ensure that they have all necessary permissions to publish the images in their paper. Under a licensing agreement, individual authors retain copyright to their work and extend publication rights to AIC.

Deadline

Submissions are due one month after the presentation of your paper, to allow for incorporation of feedback received from the audience. Editing will be done on a rolling basis, with a goal of publishing prior the next annual meeting. Though publications may fall behind schedule, we ask that authors strive to keep to submission deadlines nonetheless. Please email editors at osgpostprints@gmail.com for questions about submission deadlines and extensions.


HOW OSG HANDLES REVIEW

  1. Anonymous reviewers knowledgeable in the content area* and OSG Postprints Editors will review your initial submission for clarity and content, and adherence to the JAIC Style Guide. Reviewers will suggest changes, check references, pose questions, and request more information. The Track Changes feature in Word will be enabled, allowing authors to accept and reject suggested revisions as they wish.
  2. The reviewed document will be returned to the authors for revisions based on these comments.
  3. The revised draft will be sent to an outside publishing vendor who will perform copy editing and layout editing.
  4. Authors will be sent a final publication proof, and are asked to use the “Final Proof Review Checklist” below to check for any errors before the article is published.

*Tip session papers are not sent out for anonymous review, but otherwise follow the same process.

Cross Publication with JAIC

Cross publication in JAIC is encouraged, though submissions should not be simultaneous. Please contact the OSG Editors at osgpostprints@gmail.com if you intend to publish in both.

Postprints Editors

Kari Dodson and Mary Wilcop


FINAL PROOF REVIEW CHECKLIST

For authors in the final stages of editing who have received a proof from Postprints Editors

As the copyediting and formatting processes have involved the conversion of your manuscript from one digital format to another, there may be errors in unexpected places in the document, so do read thoroughly.

Please assist us in presenting your work in its best light by carefully checking the accuracy of the following bullet points – they include items that you as authors are most qualified to review.

Names and Contact Information 

  • Spelling of authors’ and collaborators’ names throughout the document
  • Contact information in author biographies

Images and Captions 

  • Cropping of images; inclusion and position of indicating arrows, callouts, or letters
  • Tombstone information found in the first image of each object
  • Correlation of in-text figure citations and images

Credits and Acknowledgments 

  • Specific credit line requests from Institutions or image copyright holders
  • Spelling of individuals and institutions in the Acknowledgments section (and in the body of the text)

Sources of Materials 

  • Complete and accurate listing of all proprietary products and their suppliers or manufacturers (please note that the JAIC Style Guide does not allow trademark, registration, or copyright symbols)

Internet links 

  • Live URLs for all links provided, along with dates accessed (Accessed DD Month, YYYY).

While we are unable to support any major revisions at this stage, if you notice these or any other issues with your article, don’t hesitate to contact us at osgpostprints@gmail.com